Never miss an invoice again

Set up automatic email sorting in under 5 minutes. Invoices, receipts, and statements go straight to a dedicated folder — no more digging through your inbox.

⚡ Quick Import (Recommended)

Download the pre-built flow and import it directly into Power Automate:

⬇️ Download Flow Package

Then: flow.microsoft.com → My flows → Import → Import Package (Legacy) → upload the .zip

— or set it up manually —

1

Create an Invoices folder

In Outlook, right-click your Inbox → New Folder → name it Invoices

2

Open Power Automate

Go to flow.microsoft.com and sign in with your Microsoft account.

3

Create a new flow

Click Create → Automated cloud flow → give it a name like "Invoice Capture" → search for and select the trigger "When a new email arrives (V3)" (Outlook) → click Create.

4

Set up the trigger

Click on the trigger box and configure:

  • Folder: Inbox
  • Has Attachment: Yes
  • Include Attachments: No (saves processing)
  • Click Show advanced options
  • Subject Filter: Leave blank for now
5

Add a condition

Click + New step → search for Condition → select it.

Set up the condition to check if Subject or Body contains invoice keywords:

  • Click in the left box → select Subject from dynamic content
  • Middle dropdown: contains
  • Right box: invoice

Click + Add row and set dropdown to Or. Repeat for these keywords:

invoice, receipt, statement, payment due, amount due, tax invoice, remittance
6

Add the action

In the If yes branch, click Add an action → search for "Move email (V2)" → select it.

  • Message Id: Select Message Id from dynamic content
  • Folder: Select your Invoices folder
7

Save and test

Click Save at the top. Send yourself a test email with "invoice" in the subject and an attachment. Give it a minute — it should land in your Invoices folder.

💡 Pro tip

Add your regular suppliers' email addresses as additional conditions for even better filtering. You can also add a "Flag email" action to make invoices stand out.

1

Create a label

In Gmail, scroll down the left sidebar → click More → Create new label → name it Invoices

2

Open filter settings

Click the Settings cog (top right) → See all settings → Filters and Blocked Addresses tab → Create a new filter

3

Set up the filter

In the "Has the words" field, paste this:

invoice OR receipt OR statement OR "payment due" OR "amount due" OR "tax invoice" OR remittance

Check the box: Has attachment

4

Choose actions

Click Create filter → then check:

  • Apply the label: Invoices
  • Star it (optional, helps visibility)
  • Also apply filter to matching conversations (catches old emails too)

Click Create filter and you're done.

💡 Pro tip

You can create additional filters for specific suppliers using their email address in the "From" field. This catches invoices even if they don't use standard keywords.